Creating the seating chart for your Pittsburgh wedding can be every bit as fun as it is can be stressful, but overall an entertaining experience. However, you have to break such a huge task down into smaller ones (like a game!) and set up a coherent seating plan where the people you love the most in your life can enjoy their night. To do this, I made a list with tips and tricks from my experience as a Pittsburgh wedding photographer to create the perfect seating chart:
Establish a Process
As I have already said, organizing the tables is a game and, as such, deserves the appropriate materials. So, prepare your prettiest papers, cards, scissors, post-it, highlighters, pens, markers and start organizing. We recommend the “dividing people by colored paper” method.
First of all, you must have the venue booked and ready. This way you know the dimensions of the space and the possible tables placements. It is important to have an almost definitive list of guests. When you know all that, sketch the space, drawing the tables and the location of them.
Next, write the name of your guests in different color Post-It notes.
Organize by Colored Tabs
Your guests should be organized in several tables and, to begin the distribution, the most practical thing is to divide all of them in colors, normally related to a group: seniors, cousins, friends from work… etc. With this division you just have to take the Post-It of the group you’re organizing and place it on the same table.
First, select the people who are going to sit at the big table, such as parents and close family.
Next, focus on groups of family and divide them between family ties and age. The grandparents and uncles according to their age will end up at the “elders” table. And likewise, assign a table to the rest of your family.
Next, focus on friends. In some cases, they can share a table with the cousins. If this group isn’t very big they are usually divided into groups: the friends from college, work, your childhood…etc. Finally, let’s deal with people who do not belong to a specific group — usually friends of your parents, acquaintances, the philosophy teacher who meant so much to one of you… they can have their own table and this way it’ll be easy to pair them together.
There are always going to be last minute changes due to people not being able to come or those who ask for a plus one last minute. It’s inevitable, so you have to roll with the punches and go back to your trusted color Post-It method!